WHAT IS OUR VIRTUAL EVENT STUDIO?


Here at Virtual Creative Studios, we have our own virtual event studio and we want to share it with you! You can use our studio space to create high-quality virtual productions, these can be pre-recorded to be shown on-demand or we can host your event live, in real time. Our virtual studio provides a comfortable working space, as well as all of the design and production equipment you'll need!

HOW IT WORKS

This studio comes fully equipped with the production equipment you need and the technical staff you love, all while adhering to safety recommendations and social distancing guidelines.

01.

PLAN


Implementing a virtual event strategy early on  in the planning process is crucial to a successful event. This provides our creative and production teams with a thought out plan to deliver the best experience for all viewers. Our production team works directly with the content managers, A/V and IT partners to ensure a captivating event from start to finish. Our teams work with you on the following elements to determine the most effective pieces for your specific event.

Broadcast or Live-stream Strategy

Equipment + Platform Selection

Audience Engagement

Set Design + Management

Graphics + Branding

02.

REHEARSE


Virtual events require rehearsals and testing to ensure the finished product is the best quality that it can be. These rehearsals can be conducted individually with speakers or along with the full rehearsal showing all of the graphics and presentations. Our team also manages all of the production aspects, including audio, lighting and video to enhance the overall experience. When rehearsing we also take into consideration how the audience will interact and influence every aspect of the event. Our rehearsal testing includes:

Feed Testing

Live Demos

Camera Angles

Speaker Rehearsals

Content Management

03.

PRODUCE


On the day of your event everything will have already been planned and prepared by our team and the rehearsals will have been completed, so all you and your team have to do is arrive at the studio ready to host an amazing event. When you arrive everything will be ready to go, we will do a quick run through with everyone and then we will begin the show!

04.

EVALUATE


Once your event concludes, we will provide you with the recorded content from your event. We can also edit the files to your specifications should you want to publish them on the web, use them for social media, or use them internally for archival footage. Throughout the event, we will also track the ROI and impressions to provide key audience data, like viewership, engagement, social conversations, Q&A, surveys, media coverage and more. Our post-event evaluation includes:

Records

Editing

Data + Audience Analysis

ROI Measurement

Marketing

WHAT ARE THE KEY BENEFITS OF A VIRTUAL EVENT?

SAVE TIME

Because you attend a Virtual Open Day online, you save time typically required to travel to the venue of an in-person open day, booth setup and breakdown time.

REDUCE COST

With zero travel costs, marketing materials, and shipping costs, our Virtual Open Days result in considerable cost savings.

EXTEND YOUR REACH

Virtual Open Days are a great way to extend your global reach, as potential students and universities can attend from anywhere in the world.

FULL VIRTUAL EVENT SUPPORT!

EVENT MANAGER

All of our clients are assigned to their own personal event manager that is at your service 24/7 to help set you up for success.

24/7 CUSTOMER SUPPORT

Our customer service reps are always available via email/live chat while the event is live to answer questions & resolve issues.

DIGITAL MARKETING

If you need that extra push in marketing your event, we offer integrations with third-party marketing applications. We'll even help you choose the right online channels to achieve your goals.

EVENT OPERATIONS

Need help in uploading your content? Do your exhibitors need help in setting up their booths? Our event team has you covered.

ARE YOU READY? SEE HOW WE CAN TAKE YOUR VIRTUAL EVENT TO THE NEXT LEVEL?!

REQUEST A DEMO!

SEND US YOUR INFO & WE'LL BE IN TOUCH!